Res Policies Campaign

THE OFFICE OF RESIDENCE LIFE

Residential Policies

Updated 10/14/16

THE OFFICE OF RESIDENCE LIFE

The Office of Residence Life (ORL) is an integral part of Syracuse University and the lives of its students. The mission of ORL is to create residential communities where living and learning experiences prepare students to pursue their life goals. ORL also works to develop and foster growth of a multicultural community that uses knowledge and the understanding of cultures to provide the framework for social interaction in a climate of mutual respect. This community values learning, enrichment, nurturing, growth, and diversity.

ORL staff members are committed to helping students develop and mature. They have advanced degrees in higher education or human services and extensive training and experience working with college students. Each hall has two professional staff members living in the hall—the residence director (RD) and the assistant residence director (ARD). Each hall has an undergraduate staff and resident advisors (RAs). The staff provides programs and activities during the course of the year that are designed to help students improve their communication skills, strengthen their sense of personal integrity, raise their interest in civic responsibility, and provide social outlets for augmenting academic experiences. Other responsibilities include general advising regarding residence life and student issues, leadership opportunities in the residence halls, referrals to other campus services, assistance in interpreting policies, and help with crises and emergencies.

111 Waverly Avenue, Suite 200

315-443-3637

Residence Life Policies

To enhance the growth of community in the residence halls and apartments, the Office of Residence Life requires that all students residing on North and South Campuses be familiar with, and abide by, the University’s Code of Student Conduct, the Office of Residence Life Residential Living Policies, Syracuse University’s Alcohol, Tobacco, and Other Drugs Policies, and the Terms and Conditions of Student Housing. The Office of Residence Life’s Residential Living Policies appear below; the Code of Student Conduct and the University’s Alcohol, Tobacco, and Other Drugs Policies appear elsewhere in this handbook. A copy of the Terms and Conditions of Student Housing is available online at http://housingmealplans.syr.edu/pdfs/formsanddownloads/Termsandconditions.pdf.

Residential Living Standards

Residence Life at Syracuse University prepares students to achieve their life goals. Working towards this end is a partnership between our office and you, as well as between you and your community members. As you move through this journey, we have prepared some of your rights and responsibilities while living on-campus at Syracuse University. Take time to read them and talk about them with your peers. Making these rights and responsibilities a part of your daily life will contribute to a successful living experience. Many of these rights and standards are transferrable to other settings in both college and in life. Think about and apply them in these other areas.

The standards discussed here are reciprocal in nature. In order for them to work well in helping to create learning, active, and social living environments, each resident must uphold the rights and responsibilities. While these rights and responsibilities are provided to you, the Office of Residence Life, nor Syracuse University, cannot guarantee you will attain these rights at all times when students’ rights conflict. You and your community members share in that responsibility. Our staff will provide you with opportunities to build a successful living environment. You can enhance this experience by taking part in all that is offered to you. You can choose to watch your living environment emerge without your involvement, or you can immerse yourself in it, help to shape it, and to participate in the activities, programs, and conversations that occur in your community. The list provided to you is by no means exhaustive, but is meant to provide a starting point for you. Your community, through the community standards process, may choose to add additional rights and responsibilities to which you each agree to uphold and exhibit. In order for these to work, it is important that each community re-visit several times each semester these general standards provided to you by the Office of Residence Life and re-commit to any additional ones you may have formulated.

Preparing students for life goals is not a vision that can be accomplished in a single event. It occurs over time. While you have the ability to choose to not participate, Residence Life encourages you to step out of your comfort zone and engage with your community. Your Residence Life staff encourages you to participate in activities and discussions and help to develop your community, for it is only through these actions that you and your community members will grow. Residence Life wants to help you build your foundation, and to partner with you as you write your story here at Syracuse University.

The following details the general standards for living in our residence halls and apartments.

  • You have the right to contribute to the living expectations in your community.
    • You have the responsibility to be aware of your community’s community standards.
  • You have the right to receive timely information from the Office of Residence Life, when reasonably possible.
    • You have the responsibility to check your @SYR.EDU email account in a timely manner as outlined in the Syracuse University E-Mail Policy (supolicies.syr.edu/it/email.htm)   
  • You have the right to a physically and emotionally safe and secure living environment.
    • You have the responsibility to comply with requests of Housing, Residence Life, FIXit, and Department of Public Safety staff.
    • You have the responsibility to lock your room/apartment door(s) at all times.
    • You have the responsibility to promote community safety (e.g., to respond to fire alarms by leaving the building quickly, to refrain from misusing/tampering with fire safety equipment, to refrain from propping fire doors open, to keep your room/apartment keys with you at all times, to refrain from throwing things out the window, and to refrain from obstructing hallways or entrances [including those within your room/apartment]).
    • You have the responsibility to recognize and address community members who appear to be in distress, which may include approaching the student yourself or contacting University staff to assist.
    • You have the responsibility to inform your community or Residence Life staff of instances where you do not feel this right has been upheld.
  • You have the right to be treated with respect and consideration and to be free from all forms of discrimination.
    • You have the responsibility to complete a Living Agreement.
    • You have the responsibility to share your living needs with your roommates.
    • You have the responsibility to inform roommates(s) and community-mates of personal needs and preferences and to negotiate differences.
  • You have the responsibility to let your roommate(s) know of your wishes and preferences for hours of sleep, study, and visitation, and to work through any difference you may have in a constructive manner.
  • You have a responsibility to make sure your guests do not violate your roommate's rights or interfere with your roommate’s use of the room.
  • You have the right to use communal furniture in your lounge/public spaces.
    • You have the responsibility to avoid damaging University property, to recognize that public areas and furnishings belong to everyone, to not take furniture from the lounge area, and to keep the area clean.
  • You have the right to seek the aid of Residence Life staff in resolving roommate conflicts after having already attempted, and been unsuccessful at, resolving the situation yourself.
    • You have the responsibility to examine your own behavior when confronted by another, to work toward resolving conflicts, and remain reasonable and respectful throughout the process.
    • You have the responsibility to seek a mutual understanding and agreement with all involved parties when resolving conflict.
  • You have the right to know all policies and procedures for which you could be held accountable.
    • You have the responsibility to read the information provided to you by Syracuse University. This includes, but is not limited to, the Terms and Conditions of Student Housing, Office of Residence Life Policies, the Code of Student Conduct, and the Student Handbook. You may report any violation, whether or not you were personally affected by it.

 Community Standards

Community Standards help define how students interact with one another in their respective communities and are created by students themselves. Because students are responsible for the community standards within their living environments, students are expected to participate in regular, on-going conversations within their communities to discuss issues and events including, but not limited to, community development, respect and appreciation of differences, and support for making healthy choices in relation to alcohol and other drugs.

Residential Policies

Residential Policies are safety and facility usage standards to which all residential students must adhere and which provide expectations for permissible behavior. The Office of Residence Life administers the Residential Policies process.

A. Residential Policies

Damage

Student rooms/apartments are inspected after the occupant’s departure. Students will be billed for all intentional damage discovered during the course of inspection. Normal wear and tear is taken into consideration during inspection. If it is determined that a student has intentionally committed substantial acts of damage or vandalism of University property, or failed to appropriately care for their room/apartment, the student may be removed from University housing for the remainder of the current year and/or future years. A member of the ORL professional staff will make this determination.

 If individual responsibility for damage to a common area cannot be determined, all members of a floor or living unit will meet to discuss how the community will pay for the cost of the damages. If a community is not successful in this process, all members of the floor or living unit may be assessed a prorated charge. This process is known as group billing.

Residence Hall and SC Apartment Lockout and Room/Apartment Key(s) Policy

The student room/apartment key(s) must be carried at all times and is to be presented or surrendered upon request by any University official or campus Public Safety personnel. 

 North Campus and Skyhalls Lockout Policy

  • 8 a.m. to midnight, seven days per week. If you are locked out of your room, you must go to the main desk for assistance. The staff at the desk will issue you a key to your room. You MUST be prepared to verify your identification.
  • From midnight to 8 a.m., seven days per week. You must contact the RA on-call to obtain a spare key. The telephone/pager number for the RA on-call is posted at the main desk of the residence hall.
  • Fees: Your first lockout is free. All lockouts after the first one are $1. You have 24 hours to return the loaner key issued to you. If you do not return the key by this deadline, a lock core change will occur, and your bursar account will be billed. Additionally, a lock core change will be ordered and billed accordingly for lost keys and/or intentional damage to keys/cores.
  • If you need your lockout key longer than 24 hours due to extenuating circumstances, please contact the Residence Life senior staff in your building. 

 South Campus Apartments Lockout Policy

  • Academic year, 8:30 a.m. to 5 p.m., Monday – Friday; summer, 8 a.m. to 4:40 p.m..  If you are locked out of your apartment, you must go to the Goldstein Student Center room 210, for assistance. The Housing staff will issue you a key to your room. You must be prepared to verify your identification.
  • After 5 p.m., Monday - Friday, and all day Saturday and Sunday. You must contact the Department of Public Safety to obtain entrance into your apartment.
  • Fees: Please note that you may be charged a fee to gain entry into your apartment.

Quiet and Courtesy Hours

As a member of the residential community, you are expected to contribute to the maintenance of an environment conducive to the sleep and study needs of others. 

The maintenance of this type of environment is a priority for the ORL.

  • All campus residents will determine the specific quiet hours for their community at the beginning of the semester (these quiet hours are set within limitations provided by the individual hall staffs). On north campus, minimally, quiet hours will begin at 10pm and end at 7am Sunday – Thursday, and midnight to 7am Saturday and Sunday. These hours can be lengthened to meet individual and community needs throughout the year, but cannot be made shorter.  On South Campus, quiet hours are midnight to 7am seven days a week.
  • Individuals are responsible for approaching one another and talking about expectations with regard to noise levels at any time of the day as the ORL abides by a 24 hour “courtesy hours” policy. Courtesy hours are the hours occurring outside of the floor’s determined quiet hours. If a resident is confronted for a noise violation (within quiet hours or courtesy hours by any member of the hall community), the resident is expected to comply with the request.
  • In addition, you are encouraged to bring noise issues to the community to resolve any concerns. The RAs will assist residents in bringing these issues forward for discussion and will facilitate dialogue to achieve community agreement. Office of Residence Life professional staff will become involved in extreme or repeated noise issues as deemed appropriate.
  • The ORL abides by and enforces 24-hour quiet hours during finals each semester to provide support for academic success. Permissible items may be confiscated if they are found to be the source of noise concerns.

Use of Premises

No remuneration will be provided to the student for prohibited items confiscated and disposed of under the terms of these policies.

Care of Premises

The housing unit must be maintained in a clean and orderly condition. The housing unit must be free of excessive trash and trash/recyclables must be disposed of in designated locations. No partitions or other alterations or additions shall be made to the housing unit unless the prior written consent of the University is obtained. This shall include, but not be limited to, any safety concern such as the addition or changing of any locks; unauthorized room changes; the removal of window screens; altering or tampering with window safety features; altering or tampering with heating, lighting fixtures, or thermostats; painting of any surface; installation of any television or radio antenna; the addition of electrical, cable television, or telephone wiring; misuse of University furnishings; and all other such changes and additions. Nails, screws, and adhesives which may cause damage, shall not be inserted into or used on the structure of the housing unit for any reason.

Firearms, Weapons, Fireworks, and Knives

Consistent with the Code of Student Conduct, firearms, dangerous or illegal weapons, explosive devices, and/or other hazardous materials are prohibited. Examples of prohibited items include, but are not limited to, swords, bows and arrows, pellet and BB guns, pepper spray, air soft guns, and other devices that fire a projectile, and fireworks.

Students living in North Campus and Skyhalls residence halls are permitted to possess knives in their residential space for the purpose of food consumption; the blade length may not exceed four inches.  Students living in the University’s South Campus apartment complex are permitted kitchen knives and utensils intended for the purpose of food preparation; blade length restrictions do not apply.

Pocketknives with blade lengths not exceeding four inches are also permitted.

 Knives with blade lengths exceeding the four-inch standard, as well as knives with a primary purpose different than those stated above or which are used contrary to their intended purpose, are subject to confiscation by University personnel. Students found in violation of this policy are subject to referral to the Office of Student Rights and Responsibilities.

Safety

The ORL takes safety of its residents seriously. The policies listed below exist to protect students from potential harm and injury.

  • Health and safety inspections will be conducted in all rooms and apartments; these inspections are unannounced. Documentation of violations found will be prepared and left in the room; residents are required to correct all violations listed. Inspections may include the confiscation of prohibited items and/or referral to the Office of Student Rights and Responsibilities.
  • Students are not permitted on residence hall roofs or window ledges at any time. Window screens may not be removed for any purpose, and nothing is to be thrown from windows.
  • University-provided furnishings are to remain in the student’s living space at all times.
  • Syracuse University recommends the use of University-supplied furniture and mattresses and does not endorse the use of student-constructed bunk beds or other elevated beds (loft beds) in campus residences. In the event of use of such beds, students and/or parents do so at their own risk. Student-built lofts must be substantially constructed so as not to present a hazard to those who use them. The loft must not exceed 5 feet 6 inches from the floor, must be at least 3 feet from the windows, 18 inches from sprinkler heads, and may not be more than 48 inches wide. The University retains the right to order the dismantling, or prohibit the use, of any elevated bed. The University does not assume any obligation to inspect or approve elevated beds constructed or installed by students, and a failure to prohibit use of any such bed is not to be construed as approval. Students who choose to construct a loft should refer to the FIX-IT Service Guide for more information at http://housingmealplans.syr.edu.
  • Pools, hot tubs, and spas are prohibited inside or outside of rooms and apartments.
  • Any items listed as prohibited within rooms or apartments are also prohibited in public areas of residential facilities or outside of apartments.
  • Non-emergency use of emergency exits, including ground-/first-floor windows in student rooms, is prohibited and will result in referral to the University’s conduct system.

Fire Safety

  • All residents must immediately evacuate the premises in response to a fire alarm and follow the directives of University personnel or the Syracuse Fire Department. Failure to evacuate during an alarm will result in referral to the Office of Student Rights and Responsibilities.
  • The number of occupants of a room/apartment for purposes of socializing or visitation is not to exceed the local fire codes.
  • Tampering with or improperly using fire extinguishers, elevators, sprinkler- or smoke detector systems, exit lights, or any other life safety equipment is strictly prohibited. The minimum sanction imposed by the University Conduct System for such tampering or improper use is indefinite suspension from residential living, and may also include indefinite suspension from Syracuse University.
  • Use of tapestries, posters, and other decorations may not cover electrical outlets, lights, lamps, and ceilings; must be hung at least two feet from the ceiling.
  • Use only one major appliance per wall socket, and use only UL-approved grounded surge protectors with a built-in fuse or circuit breaker for multiple electrical needs. Surge protectors are to be limited to one per socket. Do not “daisy chain” multiple surge protectors together. 
  • Fire detection equipment, including that located in a student room, may not be disabled or otherwise tampered with.
  • Arrangement of room furnishings is not to impede expedient egress from living spaces.

Candles

Use or possession of candles or incense is prohibited. For religious observations, candles and/or incense may be used in public areas designated by staff with constant vigilance by the user. All candles discovered in plain view in a student’s room/apartment will be confiscated and discarded.  Those students whom possess candles to be used for religious observance are to store them out of sight, to avoid confiscation. In the event that candles are found to be in use, students will be referred to the Office of Student Rights and Responsibilities.  The standard sanction for having a lighted candle in one’s residence is Disciplinary Probation for one year, and suspension from housing.

Decorations

  • No live decorations, including trees, are permitted in either student rooms or public areas.
  • All decorations must be at least 2 feet from the ceiling area and at least 10 feet from an exit.
  • The amount of decorative material(s) shall not exceed 50% of the door area on which it is placed.
  • No decorative materials may be placed on corridor walls.
  • Decorative materials may not hang down over doorway openings, or protrude from wall/door surfaces.
  • No decorative material(s) shall be placed and/or attached to any sprinkler piping, sprinkler head and/or light bulbs or lighting fixtures.
  • No more than two 50-foot strands of lights shall be connected per room.
  • Decorative light strands may not be wrapped around the railings in two-story South Campus apartments.
  • The power supply for all lighting should come directly from outlets or power strips.
  • All lighting must be UL or NFPA approved.
  • Do not hang lights on curtains, lighting fixtures, sprinkler heads or piping and/or smoke detectors.
  • No lighting may be placed around doorways or exits.
  • No lighting may come from open flames (i.e. candles, oil lamps, etc.)
  • The University’s Safety Department reserves the right to remove any decorative material(s) and lighting that they believe jeopardizes the safety of residents, or is a violation of New York State Code.

Air Conditioning, Refrigerators, and Other Appliances

No air conditioning or other heating or cooling equipment or apparatus shall be added to or utilized in the housing unit. However, students requiring air conditioning for medical reasons may request special permission. Student may submit, in advance of occupancy, a Request for Reasonable Housing or

Meal Plan Accommodation form explaining the nature of the disability. Permission is subject to confirmation of the medical need by the University’s Office of Disability Services. Refrigerators, less than 5 cubic feet, may be used in student rooms. Space heaters, lava lamps, halogen lamps, and multi-headed lamps are prohibited and subject to immediate confiscation and disposal. The student shall be responsible for paying all costs and making necessary arrangements for the property to be removed from the University’s premises. The use of extension cords is prohibited in all University Housing facilities including the South Campus apartments. The use of a UL- listed grounded power strip with a built-in fuse or circuit breaker is permitted. “Daisy chaining” or plugging two or more power strips into one another is prohibited. Extension cords will be confiscated and not returned.

All electrical appliances must be unplugged at semester break. Refrigerators found closed/in use during semester break closing checks will be opened and unplugged.  Prohibited items discovered at that time will result in a conduct refer

Cooking

Except in locations provided, the student shall not use cooking appliances (ovens, hot-plates, toasters, toaster ovens, crock pots, George Foreman-type grills, and other similar devices) for any purpose. Other high-heat appliances (irons, coffee makers, hot-air popcorn makers and other similar devices) are permitted provided they are UL-approved and used in the manner intended. Use of a compact microwave oven, up to 1000 watts, is permitted if it is the only appliance in use on the circuit. The Office of Residence Life recommends that if students purchase permitted appliances, they purchase those that have an automatic shut-off feature. Charcoal, butane, and propane grills or stoves and other similar devices are also prohibited. Propane tanks, whether in use or stored, are confiscated and disposed of upon discovery.

Standard kitchen appliances, such as toasters, are permitted in South Campus apartment kitchen areas.

Excessive Loads

Student housing units have varying designs and construction. The University reserves the right to impose reasonable requirements with respect to the usage or storage of heavy items in the housing units.

Compliance with Office of Residence Life Staff Directives

Students and their guests are expected to comply with the directives of the Office of Residence Life’s staff made in the course of exercising their duties.

Pets

Fish are permitted in tanks, not to exceed one 10 gallon tank per student. Other than fish, no pets or animals of any kind are permitted in any student housing or surrounding University property whatsoever under any circumstances, except service animals and emotional support animals may be permitted (see below).

Service- and Emotional Support Animals

Service and emotional support animals may not reside in University housing without express written approval of University officials. The complete policy may be found at http://housingmealplans.syr.edu/pdfs/formsanddownloads/ServiceEmotionalSupportAnimalPolicyJuly2014.pdf

Rights of Others

Students shall observe and respect the rights of others occupying student housing at the University, including, but not limited to, the rights listed in the Residential Living Standards.

Theft

Students may not steal or damage non-University or non-personal property.

Smoking

The Syracuse University campus is a smoke-and tobacco-free campus.  “Smoking” is defined as inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe or other device designed to accomplish, enable or imitate the act of smoking, including electronic cigarettes (e-cigarettes), hookahs, and all vapor/vaping devices.  “Tobacco products” is defined as all tobacco-derived or containing products, including but not limited to, cigarettes (including clove, bidi, and kretek), cigars, cigarillos, hookah-smoked products, electronic cigarettes and/or vapor/vaping devices, and oral tobacco (E.G. spit and spitless, smokeless, chew, dip, snuff, snus) and nasal tobacco. It also includes any product intended to mimic tobacco products, contain tobacco flavoring or deliver nicotine. This definition does not include any product that has been approved by the U.S. Food and Drug Administration for sale as a tobacco-cessation product.   

In the Presence of Alcohol

Students who are under 21 years of age may not be in the presence of alcohol, unless assigned to reside in a space in which one’s roommate is 21 years of age or older.

In the Presence of Drugs/Drug Paraphernalia

Students’ presence in locations in which illicit drugs are being used, which may also include the presence of drug paraphernalia including, but not limited to, bongs, pipes and other smoking devices, grinders, and rolling papers is prohibited.

Storage of Empty Alcohol Containers

Students who are under the age of 21 are not permitted to store or display empty alcohol containers (bottles, cans, etc.) in their residence hall room/apartment.

Alcohol Paraphernalia

Alcohol paraphernalia that is associated with high risk drinking behavior including, but not limited to, wine and/or beer bottles, beer pong tables, funnels, and shot glasses are prohibited.

Temporary or Permanent Relocation of Students

The Office of Residence Life reserves the right to relocate a student on a temporary or permanent basis in the event of substantive conflict with other members of the residential community.  For more information please refer to the Terms and Conditions of Student Housing, section 11. If a student is occupying a room that has an empty space(s) that may be assigned to additional students, it is expected that the room is ready for their arrival at any time. Intentionally interrupting and/or preventing another student from moving into a room will result in consequences deemed appropriate by hall professional staff, which may include relocation to a new room and/or hall.

Termination of Occupancy

Upon written notice from the Senior Vice President and Dean of Student Affairs, or his or her designee, the University may immediately terminate the occupancy of a student if necessary to enforce the terms of an interim suspension, suspension, expulsion, or enforced medical withdrawal from the University or student housing.

 

Office of Residence Life Policy on Overnight Guests and Short-Term Guests

The Residence Life policies and procedures related to guests and visitors exist to allow residents to have guests in a manner that does not infringe upon the comfort and rights of other residents, and maintains an appropriate level of safety and security in the residence halls and South Campus. The following general policies apply to all guests:

  • Regardless of the length of his/her stay, the guest is expected to abide by all University and Residence Life policies, procedures, regulations, and standards.
  • It is the responsibility of the host to meet his/her guest in the lobby to sign in the guest. The host is responsible for the action of his/her guest(s) at all times.
  • There may be special times of the year, such as Opening, semester breaks, exam periods, and summer sessions, when the guest and/or visitation policy may be restricted or modified.
  • In order to sign in, guests must have a valid photo I.D. Acceptable forms of photo I.D. are: driver’s license, student’s ID (SU or another school), non-driver’s I.D., military I.D., passport, and resident alien card. Examples of I.D.s not acceptable include bank cards, telephone cards, and credit cards.
  • Residents must adhere to the University’s overnight policy. Please refer to the “Residence Life Guest and Visitation Policy” found later in this section for additional information on overnight guests and acquiring guest passes. Subject to prior discussion with, and the express approval of all roommates/suitemates, a student may host an overnight guest (an individual whom stays in the room overnight). In the interests of the rights of roommates, suitemates, and other residents, there are limits to the duration and frequency of such visits. Further, as always, the resident “host” is responsible for the behavior of their guest.

Conditions and Procedures to the Hosting of Overnight Guests

  • A resident may host an overnight guest in student housing with the prior consent of all roommates/suitemates.
  • No overnight guest will be allowed to stay for more than three consecutive nights.
  • A resident may not have overnight guests more than six nights in any given calendar month.
  • No individual overnight guest may be hosted in University housing more than six nights total in any calendar month.
  • No resident may host more than two overnight guests at one time.
  • To promote overall campus safety and facilitate the entrance and exit of overnight guests from University housing, residents are required to register all overnight guests with the Office of Residence Life. The Office of Residence Life reserves the right to deny a request for a guest pass.
  • Regardless of the length of his/her stay, the guest is expected to abide by all University and Residence Life policies, procedures, regulations, and standards. Violations may result in the immediate removal of the guest from Syracuse University property.
  • All guests are required to carry their guest pass, and valid photo ID (driver’s license, student ID, non-driver or military ID, passport, or resident alien card) with them at all times.
  • No additional furnishings will be provided to accommodate the presence of guests, nor will any furnishings be removed from a student's room or apartment.

Overnight Guest Registration Policy

“Overnight guest” refers to any individual whom is not assigned by Syracuse University to the room/apartment in which they will be staying as a guest; this includes SU students who are assigned to a room/apartment different than the one in which they are a guest. All overnight guests must be registered in advance with the Office of Residence Life. This policy is designed for the safety of residents, guests, and other members of the University community. Failure to register an overnight guest pursuant to this policy will result in a report being filed with the senior staff of the residence hall, or at South Campus, in which the violation takes place; and, may result in the immediate removal of the guest.

 

Acquiring a Guest Pass for Overnight Guests

  • Requests for overnight guest passes must be made through the web-based guest registration request process, available via the Office of Residence Life’s web page at http://orl.syr.edu/, at least one (1) business day in advance of the guest's visit.
  • Passes for overnight guests will be issued consistent with the Overnight Guest Policy. Guests are required to carry at all times both the guest pass and at least one other form of legal identification.
  • The host resident is responsible for meeting his or her guest in the residence hall lobby upon the guest’s arrival and is responsible for the behavior of the guest throughout their visit.

Obtaining a Parking Pass for an Overnight Guest

Requests for overnight parking privileges should be submitted to Parking Services, located in the Skytop Office Building. Please click on the following link to review the rules for permit issuance at http://parking.syr.edu/.

 

Short-Term Guests

Provided that there is no unreasonable interference with the rights of a roommate, a resident may have a short-term guest (one whose stay is for a few hours, but not overnight) at any time. The following procedures and conditions must be met:

  • All guests must register by signing the guest sign-in log and presenting a valid form of current photo identification such as a student ID, driver’s license, non-driver’s ID, military I.D., passport, or resident alien card with the Residential Security Aid (RSA) between 8 p.m. to 7 a.m. daily. The host must sign the guest in by presenting an SU ID card to the RSA with a valid security dot. When the guest leaves the hall, he/she must be escorted to the lobby by the host.
  • A resident may have no more than three (3) “short-term” guests at one time unless prior permission is obtained from the Residence Life staff.

Posting Policy for ORL                   

The following guidelines reflect the commitment of the Office of Residence Life to foster an educational environment. The guidelines are specific for reasons of safety and security and the need to maintain an environment conducive to the pursuit of learning.

  • Only Recognized Student Organizations (RSO’s) and University departments are permitted to post flyers/posters in the residence halls.
  • All posted materials must specify the date, time, place, name of the sponsoring organization of the event or program, and organization contact name, email or webpage where questions or concerns regarding the program/event can be directed.  Materials that do not contain this information will not be accepted.
  • Events at which alcoholic beverages will be served will not be publicized.
  • All materials must conform to the policies and procedures of Syracuse University and the Office of Residence Life.
  • Materials may not exceed 11” x 18” in size.
  • For RSO’s - All flyers/ posters must first be approved by the organization’s Student Activities organization consultant as part of the program planning process. Posters will be approved for both content and appearance.
  • University departments do not need to have their materials reviewed by Student Activities prior to delivery to Residence Life.
  • Upon the organization consultant’s approval, the flyer or poster will be stamped with the Recognized Student Organization (RSO) stamp. Flyers/posters can then be duplicated.
  • A total of 200 flyers/posters can be duplicated for the residence halls. They are to be counted out and divided by hall, with the name of the hall written on the top of each group as follows:

 

Number of Posters That Will Be Approved For Each Residence Hall

Boland                                                                

 9

Booth                                                                         

8

Brewster/Brockway                                               

12

Central Office                                                   

1

Day                                                                                            

9

DellPlain

9

Ernie Davis                                                                               

8

Flint                                                                                    

9

Haven/Walnut/Washington Arms                    

19

Kimmel/Marion                                                  

6

Lawrinson                                                          

18

Sadler                                                            

10

Shaw/Lyons                                                      

10

South Campus/Skyhalls                                    

  10

Watson/Sheraton                                                         

14

Total

152

  • Flyers/posters are to be delivered to the Office of Residence Life, Suite 200, Waverly Avenue, at least 10 business days before the event date. Materials received after that date may not be posted in time to afford sufficient notice of the event.
  • Posted materials (flyers, posters, etc.) hung in the residence halls without prior permission of the Office of Residence Life will be removed and disposed of. Appropriate action may be initiated with the Office of Student Rights and Responsibilities against the student organization found violating this policy.

 

Promotions Policies

Distribution of Handbills

The distribution of handbills in the residence halls and South Campus apartments is prohibited. Placing materials on or under residence hall room doors is strictly prohibited.

Placement of Banners

RSOs and University departments are prohibited from hanging banners in the residence halls and South Campus.

Tabling in the Residence Halls

The Office of Residence Life does not permit tabling in the residence halls by RSO’s, University departments, or outside organizations. Tabling in the dining centers (a less labor-intensive and much more efficient means of reaching students) can be arranged by contacting Food Services at 443-3608.

Conducting Collection Drives in the Residence Halls

Recognized student organizations can request the opportunity to conduct collection drives in the residence halls by contacting the Office of Residence Life several weeks in advance of their planned collection dates.  RSOs will be required to submit for approval all publicity that will be used to publicize the drive. Drives are restricted to a maximum length of two weeks. Only one drive may occur at a time.

Non-Compliance

Violations of this policy will be adjudicated via the Office of Student Rights and Responsibilities.

Residential Administrative Relocation Policy

The Office of Residence Life reserves the right to relocate students to a different housing assignment or remove them from University housing when issues of safety or maintenance are present, or for issues of student conduct/discipline. 

Decisions to relocate a student(s), temporarily or permanently, for safety or maintenance issues will be determined by an Assistant or Associate Director of Residence Life or the Residence Life central office director on-call, in consultation with other University personnel as appropriate depending upon the issue present. Relocations made for safety/maintenance issues may not be appealed. 

 Decisions to immediately relocate a student(s) temporarily for behavioral/student conduct issues will be made by the Assistant or Associate Director of the area, or the central office director on-call. Any temporary relocation enacted under the “Residential Administrative Relocation Policy” will be pending the outcome of the appropriate student conduct process (e.g., resolution through the Office of Residence Life, Office of Student Rights and Responsibilities, University Conduct Board, or University Appeals Board).

Decisions to immediately relocate a student(s) permanently for behavioral/student conduct issues will be made by the Assistant Director of the area, in consultation with the Director or his/her designee.  Issues that may result in permanent relocation include, but are not limited to, repeated violations of residential policies, continual disruption of the residential community, serious policy violation that poses a safety concern to the student(s) or community. Any permanent relocations enacted under the “Residential Administrative Relocation Policy” will be pending the outcome of the appropriate student conduct process (e.g., resolution through the Office of Residence Life, Office of Student Rights and Responsibilities, University Conduct Board, or University Appeals Board).

Decisions to remove a student from residential housing for behavioral/student conduct issues will be made by the Director of Residence Life, or his/her designee.  Situations that may result in permanent relocation include, but are not limited to, continued policy violations following a permanent relocation or policy violation that threatens the safety of a specific individual or the residential community.

Decisions resulting in temporary or permanent relocation may be appealed to the Director of Residence Life.  The appeal must be made in writing and received in the Office of Residence Life (111 Waverly Avenue, Suite 200) within three business days of a student’s receipt of the relocation letter.

Decisions to remove a student from residential housing may be appealed to the Assistant Vice President for Student Affairs for inclusion, community, and citizenship.  The appeal must be made in writing and received in Student Affairs (3rd Floor Steele Hall) within three business days of the student’s receipt of the removal letter.

 

Residential Policies Accountability Process

Some of the challenges of residential living are learning to respect the rights of others in relation to your own needs and taking responsibility for your actions. The process outlined below describes how you will be held accountable when your behaviors do not match Office of Residence Life Residential Policies.

 

Step 1: Documentation. Documentation occurs when a student or staff member, usually the RA, observes a situation or obtains information that may indicate individual student behavior has deviated from expectations. An incident report will be completed, and the student may be asked for information related to the incident. Keep in mind that failure to comply with directives of Office of Residence Life staff made in the course of exercising their duties violates Residential Policies and may constitute a separate violation of the Code of Student Conduct.

Step 2: Filing of an Incident Report. Incident reports are filed with the senior staff in the student’s building and on South Campus.

 

Step 3: Initial Review. Senior staff will determine whether the incident report constitutes a Residential Policies or a Community Standards issue.

 

Step 4: Notice. The student will be sent a letter to their @syr.edu email account from the senior staff of his/her community outlining the specific violations with which he/she is charged. Additionally, the student will be given a date and time for a meeting with a senior staff member of the community to discuss these issues.

 

Step 5: Meeting. The student is required to meet with the senior staff member or a staff member of the Office of Student Rights and Responsibilities at the time scheduled in the letter, unless the student has an academic conflict (e.g., class or examination). The staff member will serve as the hearing officer for the case. In this meeting, the student will discuss the incident, and will be afforded an opportunity to tell his/her side of the story. If the student is found responsible for violating Residential Policies, the hearing officer will determine a sanction.

Sanctions

Residential Policy sanctions are official sanctions issued by the Office of Residence Life, and are available to be issued by the Office of Student Rights and Responsibilities. Failure to comply with sanctions imposed by the Office of Residence Life, or with specific conditions related to the safety and security of any persons or property while a case is pending, will result in more serious disciplinary action.

Residential Status sanctions inform students of their standing within the University housing system. The following sanctions can be applied singularly or in any combination to any individual student for violations of Residential Policies. These statuses are separate from and may be combined with University conduct statuses for cases in which a student is found responsible for violating both Residential Policies and the Code of Student Conduct.

Residential Status Sanctions

 

Residential Warning

You have been issued a residential warning. Any further misconduct by you may result in further disciplinary action.

Residential Reprimand

This status is a formal admonition on behalf of the Office of Residence Life community and is intended to clearly document in a student's disciplinary file that his/her behavior has been deemed unacceptable (effective for 1 year from date of incident).

Residential Probation

This status indicates that a student is no longer in good standing within the University's residential living program. Further violations may result in the immediate loss of eligibility to live in or visit the University's residence and/or dining facilities or in more serious sanctions, as circumstances warrant (effective for 1 year from date of incident).

Residential Suspension

This stipulation indicates that a student has been temporarily removed from University housing for a specified period of time or until a specified action occurs. A residential suspension involves the student's removal from housing altogether. This status may be limited to a specific facility or applied to all facilities.

Residential Expulsion

This stipulation indicates that a student has been permanently separated from University housing, its programs, and facilities. A residential expulsion involves the student's removal from housing altogether. 

Residential Stipulations

 

Temporary Residential Relocation

This stipulation indicates that a student’s housing assignment has been temporarily changed to a new location on campus for a specified period of time. A residential relocation involves the reassignment of a student's living unit within University housing and usually prohibits the student from returning to the residential area associated with the former living assignment. 

Permanent Residential Relocation

This stipulation indicates that a student’s housing assignment has been permanently changed to a new location on campus for the remainder of the semester/academic year. A residential relocation involves the reassignment of a student's living unit within University housing and usually prohibits the student from returning to the residential area associated with the former living assignment. 

Pet Statement Letter (North Campus)

All residents of a room/suite are required to sign a Statement for Pet Violation acknowledging the violation of the pet policy that occurred in their room, affirming that the pet will be removed, and agreeing that any future pet violations may result in suspension from campus housing. This form is available in the Office of Residence Life, 111 Waverly Avenue, Suite 200 (above the Health Center). It must be signed in the witness of a Notary Public. A Notary Public is available within the Office of Residence Life; they are also available at most banks and their services are free of charge.

Pet Statement Letter (South Campus)

All residents of an apartment are required to sign a Statement for Pet Violation acknowledging the violation of the pet policy that occurred in your apartment, affirming that the pet will be removed, and agreeing that any future pet violations may result in relocation to North Campus housing or suspension from campus housing. This form is available from the Office of Residence Life in the Goldstein Student Center, room 206. It must be signed in the witness of a Notary Public. A Notary Public is available in the Office of Residence Life in the Goldstein Student Center; they are also available at most banks and their services are free of charge.

Guest/Visitation Restrictions

This stipulation indicates that a student has had their privilege of hosting guests and/or visiting others in housing restricted for a specified period of time, up to and including permanent restriction.

Ban from Residential Location/Campus

This stipulation indicates that a student is not permitted to enter into a specific residential building(s) and/or residential area of campus for a specific period of time, up to and including permanent restrictions.

Educational Sanctions

The goal of the Residential Policy conduct process is education. The goal of the case manager in resolving alleged violations of Residential Policies is assist the individual student in learning from the incident, encouraging success as a student, and maintaining a residential community that contributes to the ORL’s mission. Case managers may apply an educational sanction to assist in this process. Examples of educational sanctions include, but are not limited to: writing assignments, decision-making workshops (DMW), Community Involvement Assignments, community service, monetary restitution, and individualized projects.

Standard Sanctions

Standard sanctions for residential policies are designed to inform students and the University of the seriousness of specific, common residential policy violations. Standard sanctions for Residential Policies only apply to the following specified behaviors. Standard sanctions do not apply under the following conditions:

  1. where a student is found responsible for one or more violations of the Code of Student Conduct in a single incident that is not already identified in the standard sanctions;
  1. where a student is found to have engaged in multiple violations of Residential Policies in a single incident, rather than solely in the violation addressed by the standard sanction;
  1. where a student is already on a conduct sanction with the University for prior Code of Student Conduct violations;
  1. where a specific incident presents exacerbating circumstances, an ongoing risk to persons or property, or other serious concerns.

In these situations, the appropriate sanctions will be determined on a case-by-case basis in light of all the circumstances.  Generally, these situations will result in sanctions in excess of the Residential Policy standard sanction.

Standard Sanctions for Residential Policy Violations

 

Policy

1st Violation

2nd Violation

3rd Violation

Accelerants (propane, butane, lighter fluid, etc.)

  • Residential Reprimand for 1 year from date of incident
  • Educational Sanction
  • Residential Probation for 1 year from date of incident
  • Educational Sanction
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Decision Making Workshop

Appliances

  • Residential Warning
    • Residential Reprimand for 1 year from date of incident
    • Fire Video
    • 3 page Reflection paper
    • Find responsible for CSC 15
    • Disciplinary Reprimand for 1 year from date of incident
    • Residential Probation for 1 year from date of incident
    • Participation in an ORL DMW for lower level/non-CSC violations

Candles (not burning)

  • Residential Warning
    • Residential Reprimand for 1 year from date of incident
    • Fire Video
    • 3 page Reflection paper
    • Find responsible for CSC 15
    • Disciplinary Reprimand for 1 year from date of incident
    • Residential Probation for 1 year from date of incident
    • Decision Making Workshop

Empty Alcohol Containers

  • Residential Warning / Residential Reprimand
  • Educational Sanction
    • Residential Probation for 1 year from date of incident
    • Participation in an ORL DMW for lower level/non-CSC violations
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Educational Sanction

Extension Cords and Holiday Lights

  • Residential Warning
  • Residential Reprimand for 1 year from date of incident
  • Fire Video
  • 3 page Reflection paper
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Educational Sanction

Fire Safety – Wall Coverings

  • Residential Warning
  • Residential Reprimand for 1 year from date of incident
  • Fire Video
  • 3 page Reflection paper
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Educational Sanction

Grills

  • Residential Reprimand for 1 year from date of incident
  • Educational Sanction
  • Residential Probation for 1 year from date of incident
  • Educational Sanction
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Permanent Residential relocation to North Campus residence hall
  • Participation in an ORL DMW for lower level/non-CSC violations

Policy

1st Violation

2nd Violation

3rd Violation

Guest Policy

  • Residential Warning / Residential Reprimand
  • Educational Sanction
    • Residential Probation for 1 year from date of incident
    • Participation in an ORL DMW for lower level/non-CSC violations
    • Loss of guest privileges for remainder of current semester
    • Find responsible for CSC 15
    • Disciplinary Reprimand for 1 year from date of incident
    • Permanent Residential relocation
    • Educational sanction
    • Loss of guest privileges for remainder of academic year

In the Presence of Drugs/Drug Paraphernalia

  • Residential Warning
  • Educational Sanction
    • Residential Reprimand for 1 year from date of incident
    • Participation in an ORL DMW for lower level/non-CSC violations
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Educational Sanction

In the Presence

of Alcohol

  • Residential Warning
  • Educational Sanction
    • Residential Reprimand for 1 year from date of incident
    • Participation in an ORL DMW for lower level/non-CSC violations
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Educational Sanction

Multi-headed Lamps/Lava Lamps

  • Residential Warning
  • Residential Reprimand for 1 year from date of incident
  • Fire Video
  • 3 page reflection paper
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Residential Probation for 1 year from date of incident
  • Participation in an ORL DMW for lower level/non-CSC violations

Smoking

  • Residential Reprimand for 1 year from date of incident
  • Educational Sanction on fire safety
  • Residential Probation for 1 year from date of incident
  • Educational Sanction
  • 5 page reflection paper on understanding of residential probation status, how student will inform parents/family, what student will do for housing if they lose it, and how they will work to rebuild positive standing in campus housing
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Residential Suspension from Housing for 1 year from date of incident
  • Decision Making Workshop

Pets (North Campus)

  • Residential Probation for 1 year from date of incident
  • Completion of Pet Statement Letter
  • Minimum of once per month follow-up Health & Safety Inspections throughout semester/year
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • More frequent Health and Safety Inspections for remainder of the academic year
  • Find responsible for CSC 15
  • Disciplinary Probation for 1 year from date of incident
  • Residential Suspension for 1 year from date of incident

Policy

1st Violation

2nd Violation

3rd Violation

Pets (South Campus)

  • Residential Probation for 1 year from date of incident
  • Completion of Pet Statement Letter
  • Minimum of once per month follow-up Health & Safety Inspections throughout semester/year
  • Find responsible for CSC 15
  • Disciplinary Reprimand for 1 year from date of incident
  • Residential relocation to NC
  • More frequent Health and Safety Inspections for remainder of the academic year
  • Find responsible for CSC 15
  • Disciplinary Probation for 1 year from date of incident
  • Residential Suspension for 1 year from date of incident
  1. Appeals

The student may appeal the decision reached in the initial meeting for the following reasons:

  1. Procedural error that can be shown to have had a detrimental impact on the outcome of the meeting;
  1. Grossly inappropriate sanction having no reasonable relationship to the charges;
  1. New evidence not reasonably available at the time of the original meeting. 

To appeal, the student must deliver a letter of appeal to the Director of Residence Life at 111 Waverly Avenue, Suite 200, Syracuse NY 13244. The letter must be received within 48 hours of the student’s receipt from the senior staff in his/her community of the written case outcome. The case will be reviewed within three business days by the Director of Residence Life, or his or her designee. If the sanction includes relocation from a current room assignment, the student may stay in his/her current room assignment during the appeal process, unless the situation warrants an emergency relocation.